RULES & REGULATIONS FOR CONCESSIONS
1. DELIVERIES SHALL BE MADE BY NOON. NO VEHICLES, INCLUDING GOLF CARTS SHALL BE PERMITTED ANYWHERE ON THE GROUNDS AFTER NOON AND UNTIL ONE HOUR AFTER THE CONCLUSION OF EVENING GRANDSTAND SHOW.
2. SET-UP TIMES: SPACE AND FEES WILL BE FORFEITED IF CONTRACTED SPACE IS NOT FILLED BY REQUIRES TIMES:
BUILDINGS WILL BE OPEN THE FOLOWING HOURS FOR SET-UP:
FRIDAY 9AM-5PM
SATURDAY 9AM-5PM
SUNDAY NOON-5PM
MONDAY-9AM-10 PM
TEARDOWN TIMES: NO PART OF YOUR DISPLAY SHALL BE REMOVED UNTIL TEAR DOWN TIME
OUTSIDE SPACE- 8:00 PM
BUILDING SPACE – 8:00 PM
BUILDINGS WILL BE LOCKED ON SUNDAY EVENING AT 11:00 PM AND EXHIBITS MAY BE PICKED UP MONDAY, IF DESIRED.
3. IF ANY CONCESSION OPENS FOR BUSINESS ON MONDAY, A PRORATED CHARGE WILL BE MADE.
4. EXHIBIT BUILDINGS SHALL BE OPEN TO THE PUBLIC THE FOLLOWING HOURS:
NO CONCESSSION SHALL OPEN BEFORE NOON
ON SUNDAY WITHOUT PERMISSION FROM THE CONCESSIONS COMMITTEE.
5. CONCESSIONAIRES ARE ASKED TO DETERMINE AND RESERVE THE NUMBER OF FEET THEY WILL OCCUPY. (INCLUDING TRAILER HITCHES, TRAILER EXTENSIONS, TRAILER DOORS, OVERHANG, ECT.) INCLUDE AT LEAST FIVE FEET FOR TENT STAKES ON EACH SIDE OF YOUR RENTED TENT. PLEASE CHECK WITH CONCESSION LOCATOR TO BE SPOTTED. FRONT FOOTAGE USED WILL BE MEASURED AND CONTRACT ADJUSTED ACCORDINGLY.
6. A DEPOSIT OF $50.00 PER SPACE WILL BE DUE JUNE 1, 2007. THE REMAINING SPACE FEES ARE DUE IN FULL BY AUGUST 1, 2007. ALL EXCEPT $25.00 OF SPACE FEE WILL BE RETURNED IF CONCESSIONS COMMITTEE IS NOTIFIED OF CANCELLATION OF SPACE PRIOR TO AUGUST 1,2007.
7. ELECTRICAL HOOK-UPS ARE PRICED “PER HOOK-UP”. EACH TRAILER AND STOCK TRUCK MUST PAY AN ELECTIRC HOOKUP
8. CONCESSIONAIRES MAY NOT SELL ANY ITEM OR CARRY ON ANY BUSINESS OTHER THAN WHAT IS INDICATED ON THE CONTRACT AND HAS BEEN APPROVED BY THE CONCESIONS COMMITTEE. NO SILLY STRING, STINK BOMBS, SLING SHOTS OR LASER GUNS MAY BE SOLD ON THE FAIRGROUNDS. ALL GIVEWAYS MUST BE LISTED ON CONTRACT INCLUDING BALLOONS. NO RAFFLES TICKETS MAY BE SOLD ON THE GROUNDS PER SECTION 1711.09 OF THE
9. DRAWING WINNERS’ NAMES AND NAME OF PRIZES ARE TO BE TURNED IN TO CONCESSION OFFICE WITHIN ONE MONTH AFTER END OF FAIR.
10. A RESPONSIBLE ADULT MUST BE IN CHARGE OF EACH CONCESSION SPACE.
11. ALL CONCESSION SPACE (EXCEPT RENTED TENTS) AND CAMPING SPACE IS TO BE VACATED BY 5:00 PM ON WEDNESDAY FOLLOWING THE CLOSE OF THE FAIR. SPACE OCCUPIED AFTER THAT DATE WILL BE CHARGED THE GOING RENTAL RATE.
12. RENTAL TENTS ARE TO BE VACATED BY 9:00 AM ON MONDAY FOLLOWING THE FAIR.
13. ALL CONCESSIONS WILL BE INSPECTED AND EVALUATED BY A REPRESENTATIVE FROM THE OHIO DEPARTMENT OF AGRICULTURE AND FAIR BOARD DIRECTORS. A LICENSE MUST BE PURCHASED FOR MERCHANDISE THAT ODA CONSIDERS NOVELTIES.
14. ALL CONCESSIONAIRES AND EXHIBITORS ARE TO KEEP THEIR AREA FREE FROM DEBRIS AT ALL TIMES.
15. ALL DECORATIONS SHALL BE INSTALLED BY AND AT THE CONCESSIONAIRES EXPENSE AND SHALL BE FIREPROOF, AND MUST BE REMOVED AT FAIRS’ END.
CONCESSIONAIRS MAY CONCRETE THEIR BOOTH FLOOR IN THE MACHINARY BUILDING AT THEIR OWN EXPENSE AND MUST MEET FAIRBOARD APPROVAL.
16. NO EXTENSION CORDS MAY HAVE STAPLES AROUND THEM. NO FLOOD LIGHTS MAY BE USED ON LIGHT GAGE EXTENSION CORDS. NO FUSES LARGER THAN 20 AMPS IN ANY FUSE BOX AND NO WIRING INTO ANY SWITCH BOXES ALL ELECTRICAL HOOK-UPS SHALL PASS ALL STATE AND LOCAL ELECTRICAL CODES AND MUST BE REMOVED AT FAIRS ’ END. ALL CONCESSION TRAILERS WILL HAVE ELECTRIC REMOVED ON MONDAY MORNING UNLESS OTHER ARRANGEMENTS HAVE BEEN MADE.
17. ALL CONCESSIONS SHALL HAVE FIRE EXTINGUISHERS APPROVED BY THE STATE FIRE
18. ALL TRAILERS SHALL HAVE A GROUND WIRE ATTACHED TO A GROUND ROD. NO EXCEPTIONS.
19. TENTS SHALL BE FIREPROOF.
20. FIRE LANES SHALL BE MAINTAINED IN ALL AREAS OF THE FAIRGROUNDS. ALL FIRE LANES AND DRIVES SHALL BE KEPT CLEAR UNTIL ONE HOUR AFTER CONCLUSION OF SUNDAY NIGHT GRANDSTAND SHOW.
21. SMOKING IS NOT PERMITTED IN ANY OF THE BUILDINGS, BARNS, OR TENTS.
22. NO TABLES, CHAIRS, ELECTRICAL CORDS, OR LIGHTS (OTHER THAN GENERAL LIGHTING) WILL BE FURNISHED BY SOCIETY.
23. PA SYSTEMS IN BUILDINGS OR TENTS AND OUTSIDE LOCATIONS ONLY WITH PERMISSION OF CONCESSIONS COMMITTEE. NO CONCESSIONAIRE WILL BE ALLOWED TO USE FAIRGROUNDS PA FOR ANNOUNCEMENTS.
24. CONCESSION CAMPERS ON THE FAIRGROUNDS MUST REGISTER WITH THE CONCESSIONS OFFICE FOR LOT ASSIGNMENT, PAY FEE AND RECEIVE A PERMIT CARD FOR DISPLAY IN WINDOW OF UNIT. THERE WILL BE NO TENT CAMPING.
CONCESSIONAIR’S DOGS MUST BE CONFINED TO CAMPING AREA.
25. CONCESSIONAIRES AND EXHIBITORS SHALL CARRY THEIR OWN LIABILITY INSURANCE OF AT LEAST AND PROVIDE A CERTIFICATE OR COPY TO THE CONCESSIONS OFFICE.
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29. SECURING AND MAINTAINING ALL LOCAL, STATE AND FEDERAL AND OTHER LICENSES, PERMITS, ECT. GOVERNING OR ALLOWING THE CONCESSIONAIRE TO PARTICIPATE OR SELL AND OR MANUFACTURE HIS PRODUCT, IS THE SOLE RESPONSIBILITY OF THE CONCESSIONAIRE. THE STATE OF
30. NO PERSON SHALL BE PERMITTED TO MAKE SOLICITATIONS OF ANY NATURE ON THE FAIRGROUNDS EXCEPT IN CONTRACTED CONCESSIONS OR COMMERCIAL RENTED SPACES. NO PERSON WILL BE PERMITTED TO POST OR
DISPLAY SIGNS, DISTRIBUTE HANDBILLS OR ADVERTISING MATERIALS OR SELL OR DISTRIBUTE FREE, ANY MERCHANDISE, EXCEPT PERSONS UNDER CONTRACT.
31. ANY CONCESSION CONTRACTS ARE SUBJECT TO CANCELLATION BY SOCIETY IF CONCESSIONAIRE IS CHARGED WITH ANY MORALLY UNACCEPTABLE BEHAVIOR.
32. CONCESSIONAIRE CONTRACTS ARE NOT TRANSFERABLE BY THE HOLDER WITHOUT EXPRESS WRITTEN CONSENT OF SOCIETY.
33. ANY VIOLATION OF THE RULES AND REGULATIONS SUBJECTS EXHIBITOR OR CONCESSIONAIRE TO CONTRACT CANCELLATION WITHOUT REFUND OF ANY MONEYS ADVANCED.
34. NO DUMPING OF FRYER OIL - CONTACT CONCESSIONS OFFICE TO OBTAIN BARRELS TO RECYCLE USED OIL.
35. ON GROUNDS PARKING PERMITS WILL COST $10.00 EACH, WHICH WILL ALLOW ONE VEHICLE TO PARK ON MAIN GROUNDS IF SPACE IS AVAILABLE.
36. NO ANIMAILS OR REPTILES INCLUDING IGUANAS SHALL BE GIVEN AWAY OR SOLD AT THE FAIR.
37. NO WEAPONS-PURSUANT TO THE
VIOLATORS WILL BE PROSECUTED.
38. NO CONCESSIONAIRE SHALL OPERATE A GAME WITH BUILD-UPS OR TRADE-UPS.
**A CONCESSIONAIR IS ANYONE WITH A CONTRACT FOR RENTED SPACE.