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October 2023 Meeting Agenda

The Hardin County Ag Society set the next meeting for October 4, 2023 with the following agenda.

  1. Call to Order
  2. Guests (3–5-minute speaking time allotted)
  3. Correspondence – Thank You’s from Hardin County Council on Aging, Nancy Musselman, Cain Sullivan, Thaiyer Nelson, Mila Strain
  4. Minutes of last meeting  
  5. Financial Reports – Hardin County Fair Report
  6. Bills to Approve
  7. Committee Reports:
    • Executive Committee
    • Strategic Planning
    • Development Committee
    • Grounds Committee
      • Winter Storage began Oct. 1st and runs through the 2nd Saturday in April.  Rates are same as last year, vehicles – $30 per month, boats, trailers, campers, etc. – $15 per linear foot. 
      • Freezer for Community Bldg. – needed by Oct. 21st.
    • Camping Committee
      • Ohio Good Sam needing contract.
    • Entertainment Committee
      • Fair Show Report
      • Harness Racing Report
    • Livestock Committees
      • Update on Livestock sale. 
      • Sale checks can be picked up on Saturday, Oct. 28th from 9-12, Saturday, Nov. 4th from 3-6pm or Wednesday and Friday’s starting Nov. 1st until Friday, Nov. 17th from 9-4pm. All checks need to be cashed by Nov. 30th, 2023.
    • Rides and Concessions
    • JR Fair Board Report
    • Advertising/Sponsorship Committee
      • This committee needs to meet this month to present their requested budget to the executive committee.
    • Tech. Committee
    • Other Committees
      • Reverse Raffle update

Old Business:

  • The Division of Wildlife CWD kiosk and inspection station is now set up at the Main Gate of the fairgrounds.
  • $2 Membership tickets can still be purchased with a season pass until Friday, Oct. 13th at 4pm.
  • JR Fair & Open Class premium money can still be picked up on Wednesday and Friday’s 9-4pm until Friday, November 17th
  • Petitions for the November Fair Board Director Election are due by Friday, Oct. 27th at 4pm.  Up for election this year:  2 director at large positions, Blanchard Twp., Taylor Creek Twp., Cessna Twp., Marion Twp., and McDonald Twp. for 3-year terms. Buck and Jackson Twp. for a 2-year term.  And Lynn Twp. for a 1-year term.  Anyone wanting to run for one of those director positions needs to come to the secretary’s office to pick up a petition by Friday, Oct. 13th at 4pm, then the petition needs to be returned to the Secretary’s office by Friday, Oct. 27th at 4pm.  Just a reminder, if you are interested in running for a position, you need to come to the Nov. Board Meeting to state your intentions for running, if you didn’t come to today’s meeting.

New Business

  • Open Class statistics sheet.
  • Other Fair Reports w/attendance.
  • Fair Date Request form – for next year’s fair needs approved.
  • Fair’s Fund Money request form needs approved.
  • An Outstanding Fair Supporter needs nominated.
  • Any new business needed for approval from the Fair Wrap Up Meeting?
  • The Annual Fair Board Director Election is scheduled for Saturday, Nov. 4th from 3-7pm in the Fair Board Office.
  • 3 judges and 2 clerks are needed for the election.
  • The Annual membership meeting and reorganizational meeting is scheduled for Saturday, Nov. 4th at 7:30pm in the Community Bldg.

Our next monthly Board Meeting is Wednesday, November 1st at 7pm in the Community Building.