Fair board sets June agenda

The Hardin County Ag Society set the next meeting for June 5, 2024 with the following agenda.

Agenda Topics

1. Call to Order
2. Guests (3–5-minute speaking time allotted)
3. Correspondence – letter from AEP.
4. Minutes of last meeting
5. Financial Reports (Make a motion to move $16,000 from the Consignment Sale Acct. to the Capital Improvement Fund. That will leave $6,305 in the Consignment Sale Acct.) (6 month budget review)
6. Bills to Approve
7. Committee Reports:
   • Jr Fair Board Report
     • Sunday, June 30th is the next meeting
   • Executive Committee
   • Strategic Planning
     • Meeting needs scheduled to review the Strategic Plan.
   • Development Committee
   • Grounds Committee
     • Water leak in front of grandstand on black top
     • Work days to start the process of moving FFA, HS Art, Shop/Crop, and Photography to the Merchant’s Building. And make booth spaces for those groups moving from the Merchant’s Building to the other building.
   • Camping Committee
     • All fair camping spots have been paid. One new camper never paid and 2 messages were left, they were then told to get back on the waiting list if they wanted to camp.
     • Cushman Club had less campers this year than last. We received $930 in camping fees last year, compared to $620 this year. Overall payment was $730 less than last year, but the contract was changed this year – reducing ground rental by $420. We will know later this month if they are coming back next year.
     • Ohio Good Sam will be coming next month. Don’t have their number of campers, yet.
   • Entertainment Committee
     • Face Painter for children’s tent
     • Rob is working on a speaker for the Hour of Inspiration.
     • Waiting on Riverdale, HN and ONU Bands to sign their fair contracts saying they are coming.
     • Need to send contracts for pit workers and grandstand workers – who this year?
     • Cheerleading judges need their contracts.
     • This month – reserving hotel rooms for Harness Racing, Gate Workers, Wood carver, Horse Judge, Laser Tag, Mobile GlassBlower, and Magic Man TJ Hill. I don’t see hotel rooms on other contracts, but please check to verify.
   • Livestock Committees
     • Vet contract
     • Sheep Weigh in is scheduled for Saturday, June 8th from 8-9:30am
     • Goat Weigh in is scheduled for Saturday, June 8th from 10-11am
     • Judges are needed for Dairy, Dairy Beef, Beef and Wed. Horse Judge. Waiting on Goat, rabbit and swine judges to return their signed contacts. Other contracts have been returned.
     • Rabbit Show, being sponsored by Country Timers 4-H club, will be Sunday, June 23rd from noon to 6pm in the Small Animal Show Arena.
   • Rides and Concessions
     • Vendor/Concession Applications are still available online for outdoor spaces.
   • Advertising/Sponsorship Committee
     • Sponsorship campaign continues
     • Award/Ribbon Sponsorship past due letters have been sent, with payments being due this month. If payments are not received this month, they will not be recognized at the fair.
   • Tech. Committee
   • Other Committees
     • Fair Book hard copies for open class are now available at the Secretary’s office. JR Fair sections, along with the whole fair book can be viewed online.

Old Business:

• Judges are still needed for many open class departments.
• Fair Contract w/EMS

New Business:

• Rentals for June and July
• Fair contracts being sent to Mounted Posse, Firefighters Association, F & L Septic Cleaning (porta pots), TJD Industrial Cleaning(ground’s sweeper), S V & E Refuse(trash pickup), Emergency Medical Services, and Draft Horse Association.
• JR Fair entries can now be made through the fair’s website.
• Open Class entries can be made starting August 1st – August. 23rd.

Our next monthly Board Meeting is Wednesday, July 10th at 7pm in the Fair Office due to the Ohio Good Sam using the Community Bldg. This is also 1 week later than usual due to the 4th of July Holiday.