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The Hardin County Agricultural Society met Wednesday, February 5, 2025, for their February monthly board meeting. 16 Directors and 8 guests were present.
Jake McFadden, Board President, called the meeting to order.
Annetta Shirk, representing the Fair Draft Horse Show, wanted to make sure they were still allowed to have their show during the fair with a monetary donation from the Ag. Society. She also stated they were open to the idea of housing their horses in the horse barn during the fair. Kevin Feik, a student from ONU that was representing a group from the Civil Engineering Dept. asked about doing a community service project for the fairgrounds.
Amanda Raines, JR Fair Board Advisor, gave an update on the process for joining the JR Fair Board. All interested kids are to fill out an application on-line and then they will go through an interview process.
Jake McFadden went over the Development Committee’s minutes from before this meeting. The committee is now looking into a new location for the building project and size of the building. A cost for each location with buildings will be brought to their next meeting.
Rob Wilson, Ground’s Chairman, stated the Community Building generator will be repaired by the Health Dept. The small forklift is getting repaired. Board members agreed to purchase the correct size forks for the large forklift at a cost of $2850. Board members agreed to have Tim Hastings pay $200 to take away the final remnants of the old stage. Judi Cronley received confirmation of the request for the Hardin Community Foundation Grant.
Emails went out last month to current fair campers about registering and paying for their camping spots with a new system being used. Fair camping rent is due next week – February 14th. There were 91 reminder postcards mailed to campers who haven’t paid yet.
It was noted there are a few entertainment contracts that still need to be signed. After further research into possible having motorcycle races during the off season and board members agreed to not allow this to happen.
Weigher license applications need to be signed and turned back in to Judi. The Horse Committee still needs to meet with minutes turned in.
Jake McFadden stated a new 3 year contract with Durant Enterprises has been signed.
Rob Wilson, Reverse Raffle Chairmen, gave a report on this Saturday’s Fair Reverse Raffle. There will be 2 entrances on the South side of the building.
Under old business:
It was noted the 2025 fair premium book is being worked on. Judi stated the JR Fair section is mostly complete with final edits being sent to committees to review and make final changes. It was noted fair judges need to be turned in. An update on the Annual Consignment Sale was given. Items to be consigned can be brought to the fairgrounds on either Thursday, March 6th or Friday, March 7th between the hours of 8am-6:30pm. The sale is set for Saturday, March 8th starting at 9am. Signs about the new $5 item consignor fee is being posted at entries to the grounds.
Under new business:
Judi gave an update on rentals for February and March. These months are very busy for rentals. Board members agreed to accept an updated Emergency Response Plan. The next monthly fair board meeting is scheduled for Wednesday, March 5th at 7pm in the Fair Office.