Board sets agenda for October meeting

The Hardin County Ag Society set the next meeting for October 1, 2025 with the following agenda.

  1. Call to Order 
  2. Guests (3–5-minute speaking time allotted) 
  3. Correspondence – Thank you from RMA, thank you from Norma Umberger, letter of resignation from Zach Rambo, email from B sealed about fair photographer
  4. Minutes of last meeting 
  5. Financial Reports (2025 Fair Financial Report)
  6. Bills to Approve 
  7. Committee Reports: 
    • Jr Fair Board Report 
    • Executive Committee 
    • Strategic Planning 
    • Development Committee 
      • The next work session is scheduled for Wednesday, October 15th at 7pm in the Fair Office.
    • Grounds Committee 
      • Winter Storage began today and runs through the 2nd Saturday in April. Rates continue to be the same. Vehicles are $30 per month. Boats, trailers, campers, etc. are $15 per linear foot. First come first serve – no reserving.
      • Annual Inventory Time.
    • Camping Committee 
      • There were 5 campers that didn’t bring their camper to the fair this year and have to bring it next year, or they will lose their spot.
    • Entertainment Committee 
    • Livestock Committees 
      • Annual Sale Committee Meeting is scheduled for Wednesday, Oct. 22nd at 7pm. Individual committees are being encouraged to meet before the sale committee meeting.
      • The livestock sale grossed $701,384 with each livestock exhibitor receiving at least $600. It was about ½ and ½ for add on’s vs. actual ring bids.
      • Livestock sale checks can be picked up in the Secretary’s Office this Saturday, Oct. 4th from 9am-12 noon. Or Saturday, Nov. 1st from 3pm-6pm, or during secretary office hours Wednesday and Friday’s 9-4pm Oct. 8th – Nov. 21st. Checks need to be cashed by the end of November. We currently have 32 buyers from the sale needing to pay $96,201.
    • Rides, Concessions & Vendors 
      • We received a rate agreement with The Inn at ONU, which ends Dec. 31, 2025.
    • Advertising/Sponsorship Committee 
      • The committee needs to meet to discuss the budget for next year.
    • Tech. Committee
    • Other Committees 

Old Business: 

  • Petitions for the November Fair Board Director Election are due by Friday, Oct. 24th at 4pm. Up for election this year: 2 directors at large positions for a 3 year term, 1 director at large position for a 2 year term, Taylor Creek Twp for a 1 year term, Lynn Twp. for a 2 year term, Pleasant Twp., Liberty Twp., Jackson Twp., Hale Twp., Buck Twp., for 3 year terms. Petitions need to be picked up by Friday, Oct. 17th, one week before the petition needs to be turned back in.
  • $2 membership tickets can be purchased after a season ticket is purchased until Wednesday, Oct. 15th.
  • JR Fair & Open Class premium money can still be picked up in cash form at the Secretary’s office on Wednesday and Fridays from 9-4pm until Friday, Nov. 21st.

New Business: 

  • October & November Rentals
  • Attendance reports for 2025 fair
  • Open Class and JR Fair reports from fair
  • Need 3 judges and 2 clerks for the Fairboard Election on Nov. 1st
  • Fair dates for next year’s fair – Sept. 8 – 13, 2025
  • Application for 2026 Ohio Fair Fund Money
  • Delegates for the Annual Fair Convention.
  • Do we have an outstanding fair supporter to nominate and be recognized at the convention?
  • The Fall District Meeting is scheduled for Thursday, Oct. 23rd at 7pm, Social time at 6:30pm with sandwiches. Auglaize county fairgrounds.
  • Fairboard director election is Saturday, Nov. 1st from 3-7pm in the Fair office, the fairboard reorganizational and annual meeting will follow at 7:30pm in the Fair Office.

Our November Board Meeting is scheduled for Wednesday, November 5th at 7pm in the Fair Office.