Board sets agenda for May meeting

The Hardin County Ag Society set the next meeting for May 6, 2026 with the following agenda.

Agenda Topics

  1. Call to Order
  2. Guests (3–5-minute speaking time allotted)
  3. Correspondence – Wood County Ag. society and The Naus’
  4. Minutes of last meeting
  5. Financial Reports – still in process of switching banks, BWC Audit
  6. Bills to Approve
  7. Committee Reports:
    • Jr Fair Board Report
      • Award/Sponsorship letters have been sent
      • Next meeting is scheduled for Wednesday, June 3rd at 6pm in the Community Bldg with SR Fair Board in attendance.
      • Location for JR Fair Board, for this year’s fair.
    • Development Committee
      • Next work session is scheduled for Wednesday, May 20, 2026.
      • Minutes from their latest meeting.
    • Executive Committee
    • Strategic Planning
    • Grounds Committee
      • Roof replaced on Youth and Ag Center
      • Arts/Crafts Door hardware replaced
      • New roof, hot water heater and furnace replaced in the Beef RR
      • New roof and 2 sides to the Beef Restaurant replaced.
      • Door added to the Machinery Bldg entrance that was affected by the tornado
      • Shop wall and garage door being replaced
      • Fence around Horse Arena being replaced
      • Damages for the grounds will go past what insurance pays, therefore a relief fund was established and many donations have been coming in. One huge one was Invenergy for $10,000.
    • Camping Committee
      • All those on the fair camping wait list have been called or calls were tried numerous times. Still 2 spots are available for water and electricity in the East Camping area.
      • Will be submitting an application for a temporary camping permit for the Ohio Good Sam group – coming in July.
    • Entertainment Committee
      • Contract needs signed for Studimo
      • Saturday night concert announcement
      • Received $36,000 from OHHA towards Tornado Relief
    • Livestock Committees
      • Judges are needed, with emails, addresses and phone numbers for Dairy, Beef, Dairy Beef Feeders, Dogs and horses – other dept. Judges’ contracts have been sent with several already ret’d signed.
      • Poultry Education Day that was held in April
      • Fair Vet Contract needs signed by Diamond M (they have it)
      • Dairy Beef Feeder Weigh in and Tagging is scheduled for Saturday, May 16 from 8-10:30am
      • Goat and Sheep Weigh In and Tagging is scheduled for Thursday, June 11th from 5-8pm. (New day of week and time of day this year)
    • Rides, Concessions & Vendors
      • Applications are ready to be submitted for concessions and vendors – go the fair’s website to submit
    • Advertising/Sponsorship Committee
      • Submissions have started to come in. Anyone interested in being a sponsor for the 2026 Hardin County fair needs to submit an application on the fair’s website.
    • Tech. Committee
    • Other Committees
      • Will be transferring money from Middle Field Bank to HSLC after April reconciliation is done. JR Fair Sale money will be transferred at that time, too.
      • 2026 Fair Book

Old Business:

  • Gate workers for the fair – contract needed
  • Need judges for the 2026 fair for Hay/Grains, Open Cultural and Culinary Arts, and Antiques. Others have been sent and some have been returned.
  • The Cybersecurity Plan needs approval.
  • The pastor for the opening ceremony has been secured.
  • Box seat payments were due at the end of April with a few needing follow-up calls.

    New Business:

    • May & June Rentals
    • Meeting date for July Board meeting – Jake on vacation July 8th, the date the meeting was moved to. Need a group consensus for either having the meeting on July 1st or July 8th. Judi will be gone for both dates.
    • Boots and Buckles 4-H club T-shirt campaign for Tornado relief.
    • Our June Board Meeting is scheduled for Wednesday, June 3rd at 7pm in the Community Bldg. with a Joint meeting with JR Fairboard at 6pm.