Board sets agenda for July meeting

The Hardin County Ag Society set the next meeting for July 8, 2026 with the following agenda.

Agenda Topics

  1. Call to Order
  2. Guests (3–5-minute speaking time allotted)
  3. Correspondence
  4. Minutes of last meeting (May 2026)
  5. Financial Reports – all money is now moved from Middlefield to HSLC, Suggesting to move $35,000 of Consignment Sale money to the Capital Improvement Fund, need an approval to increase credit card limit from $15,000 to $25,000 and approve Financial Report from 5/1/26 to 6/26/26
  6. Bills to Approve (May and June)
  7. Committee Reports:
    • Jr Fair Board Report
      • Award/Sponsorship money coming in…
      • Next meeting is scheduled for
    • Development Committee
      • Approve the Minutes from June 3rd, 2026
      • Next work session is scheduled for Wednesday, July 22, 2026.
    • Executive Committee
      • New Advertising Committee member – Jenny Hildreth
      • Accept Kolt Buchenroth’s letter of resignation
      • Update on Insurance money for contents of buildings
      • Approve Special Board Meeting Minutes from 6/26/26
    • Strategic Planning
    • Grounds Committee
      • Shop wall and garage door replaced (tornado damage)
      • Fence around Horse Arena being replaced (tornado damage)
      • Tornado Damage to roof of grandstand repaired at a cost of $79,000
      • Caretaker garage has been torn down and a new 3 car garage built (tornado damage)
      • New roof on top of secretary & fair office (tornado damage)
      • Goshen Barn was repaired by Jerry McBride (tornado damage)
      • Area on East end of Machinery Bldg repaired. (tornado damage)
      • Announcer stand in infield still to be built(tornado damage)
      • Garage doors still needed for shop and caretaker’s new garage (tornado damage)
      • What is being done for the area where the Machinery building was – for the fair?
      • Temporary electric needed for the fair from Denny Hinton (hopefully to be paid with insurance money)
      • Time to schedule Fire Extinguishers and the Restaurant hoods to be inspected
      • Any work days needed/ scheduled/Planned?
      • Regular Fair Work Day is scheduled for Saturday, August 22nd.
    • Camping Committee
      • All Fair Camping sites have been claimed.
      • Ohio Good Sam group – coming next week.
      • Upgrading electric in East Camping lot – when?
      • Fair Campers can pick up their hangtags and wristbands for the fair starting Monday, August 3rd.
    • Entertainment Committee
      • Reserving hotel rooms for entertainment, etc. for the 2026 fair this month. 2 options for hotels this year.
      • Bleachers have been put together by Kody Buchenroth and new ones received (tornado damage)
      • Tickets for the Aaron Tippin/Chris Cagle concert can still be purchased through the fair’s website. General Admission $30 and Pit/Party Passes $40.
      • Contract for Pony rides still needed.
      • Concert Insurance needs finalized
    • Livestock Committees
      • Judges are needed, with emails, addresses and phone numbers for Dairy & Beef – other dept. Judges’ contracts have been sent with several already ret’d signed.
      • Livestock exhibition optional rule for rule 901-19-31, responsibilities of and assistance to junior fair exhibitors, rule 901-19-32, breed shows or classes and 901-19-35, recognition of disciplinary actions – opting out of any of them?
      • Are we testing additional animals at the fair? Beef feeders, dairy feeders, market meat goats or market dairy goats
      • Rabbit Tattooing Saturday, August 1st 9am
    • Rides, Concessions & Vendors
      • Applications are ready to be submitted for concessions and vendors – go the fair’s website to submit
    • Advertising/Sponsorship Committee
      • Anyone interested in being a sponsor for the 2026 Hardin County fair can still submit an application on the fair’s website.
    • Tech. Committee
    • Other Committees
      • 2026 Fair Book online and in the Secretary’s office

Old Business:

  • 52 chairs for the Community Bldg. were purchased from Sam’s Club with the HC Community Foundation Grant money and have been delivered.
  • Need judges for the 2026 fair for Hay/Grains, and Antiques.
  • Fair Photography Contract still needs signed and returned.

New Business:

  • July & August Rentals
  • The Fair Office will open Monday, August 3rd (Monday – Friday) 9-5pm.
  • Open Class entries can start to be made August 1st and will close Friday, August 28th.
  • Prince and Princess Contest is open for ages 5-8 to apply, it will close on August 15th, with 50/50 tickets being sold until Friday, August 7th.
  • All JR Fair exhibitors will have a season Youth pass, just like adults purchase through the fair’s website and in the office. They will receive their pass from their FFA Advisor, High School Art teacher and 4-H to save on their phone or print off. If anyone wants a clear badge to put it in, they can receive one for free from the Fair Office.
  • Emergency Management Meeting is scheduled for Wednesday, August 19th at 6pm.
  • Our August Board Meeting is scheduled for Wednesday, August 5th at 7pm in the Community Bldg. since the Fair Office will already be set up.